Pythagoras
Active Member
Due to political maschinations above my head, it looks like I might end up being treasurer after our forthcoming AGM. I will be shadowing our present treasurer for a while, but has anybody got any useful advice for the role?
Any band treasurer's out there?
- Thread starter Pythagoras
- Start date
sparkling_quavers
Active Member
Pythagoras said:
oh Daniel poor u!!! :lol: :lol:
advice = make sure you keep records of everything and keep all receipts. Also ensure you have a clear system for what money you can and cannot lay out. For example, if people can claim expenses (e.g. i know at dronfield students could claim petrol costs if they were giving lifts to other students) ensure that you have a clear policy to what and when they can claim (and stick to it!).
NeilW
Member
I hear that Arthur Andersen are looking for work as auditors 
I'll second the "keep records and ALL receipts". Don't pay UNLESS there is a receipt. Write on the back of the receipt what it was for - particularly "till slips" (and the amount/date/payee if it is thermal paper - it fades!).
Lastly, don't put off doing the books until just before the AGM - you'll never remember what things were for!
Neil.
I'll second the "keep records and ALL receipts". Don't pay UNLESS there is a receipt. Write on the back of the receipt what it was for - particularly "till slips" (and the amount/date/payee if it is thermal paper - it fades!).
Lastly, don't put off doing the books until just before the AGM - you'll never remember what things were for!
Neil.
yorkie19
Active Member
Daniel
I could drone on for hours, but I won't. First and foremost, if you take the role on, you will need to change the signatories on any accounts the band has. Obviously you will need to be able to sign cheques, and if they need counter-signing, you will need to get other people added to the account as well. This process can be a bit of a ball-acher, but don't let it get you down.
I spent a year as treasurer of a band in York before I left for pastures new, and as long as record everything as it happens (eg dep players, new music), you will be OK. Shadowing the current treasurer is a good idea as you'll get a chance to see the system in practise.
The best piece of advice I can give is, don't be afraid to ask questions, either of the current treasurer, or other people that might be able to advise (I include myself in that).
Sam
I could drone on for hours, but I won't. First and foremost, if you take the role on, you will need to change the signatories on any accounts the band has. Obviously you will need to be able to sign cheques, and if they need counter-signing, you will need to get other people added to the account as well. This process can be a bit of a ball-acher, but don't let it get you down.
I spent a year as treasurer of a band in York before I left for pastures new, and as long as record everything as it happens (eg dep players, new music), you will be OK. Shadowing the current treasurer is a good idea as you'll get a chance to see the system in practise.
The best piece of advice I can give is, don't be afraid to ask questions, either of the current treasurer, or other people that might be able to advise (I include myself in that).
Sam
Kilted-Cornet
New Member
Hi there,
I took over as treasurer just before Christmas last year and it’s not been as bad as I thought it would be! I got through my first AGM without too many hassles (apart from the auditor nagging me about a few missing receipts!) My top-tip is to keep on top of everything. Every time you are handed some money, take a note of what it is and why you’ve been given it – especially if you’re handed it in the pub after a contest!
Anyway, enjoy it, you’ll be surprised how much nicer your conductor will be when they realise who holds the cheque book...
I took over as treasurer just before Christmas last year and it’s not been as bad as I thought it would be! I got through my first AGM without too many hassles (apart from the auditor nagging me about a few missing receipts!) My top-tip is to keep on top of everything. Every time you are handed some money, take a note of what it is and why you’ve been given it – especially if you’re handed it in the pub after a contest!
Anyway, enjoy it, you’ll be surprised how much nicer your conductor will be when they realise who holds the cheque book...
Phil Green
Supporting Member
Buy a big A4 book.
Have a double page per month.
On the left write down your income
On the right write down your expenditure.
At the end of each month tie your records back to your bank statements and balance the 'book'
Make useful notes on the page as you'll forget what "PG exps spec mile" means in 10 months time.
Be consistent and make your dealings as transparent as possible.
It worked for me!
Phil.
Have a double page per month.
On the left write down your income
On the right write down your expenditure.
At the end of each month tie your records back to your bank statements and balance the 'book'
Make useful notes on the page as you'll forget what "PG exps spec mile" means in 10 months time.
Be consistent and make your dealings as transparent as possible.
It worked for me!
Phil.
Pythagoras
Active Member
Thanks for all the tips.